In today’s economic world, where there is so much competition between companies, employers want to hire the best people as their executive assistants. They are usually found screening clients, answering phones, making travel preparations, making reports, filing and forming documents, recording meeting minutes, and working on the basic bookkeeping tasks.
What Is the Executive Assistant Jobs Description?
- Preparing monetary statements, information, memoranda, invoices letters, and additional documents.
- Responding to phone calls.
- Handling essential secretarial responsibilities.
- Recovering and filing business documents, records, and information.
- Investigating and showing information to make documents for assessment and performance by committees, boards of directors, as well as executives.
- Serving clients to prepare for meetings.
- Correctly recording minutes from meetings.
- Greeting visitors and determining if they must be able to meet with managers.
- Using various software, such as spreadsheets, word processing, databases, and performance software.
- Reading and examining received submissions, memos, and allocating them as required.
- Making travel preparations for managers.
- Presenting the office duties that have ordering supplies and handling a records record.
- Experience as a computer-generated assistant.
- Opening, categorizing, and allocating incoming emails, faxes, as well as additional correspondence.
- Delivering over-all administrative support.
How to Become an Executive Assistant?
- To become an Executive Assistant, you must get a degree in business or fields like the office organization and administrative support.
- At least, executive assistants usually have a three-year degree. However, few of the executive assistants work up from like an administrative assistant or get a certificate or degree from just a 2-year program.
- When working for big firms, on the other hand, one may require numerous years of know-how as an executive assistant to be measured for the position.
- Also, executive assistants might require extensive knowledge in the place where they might plan to work in. For instance, if they are planning on being an administrative assistant in a legal environment, they should know all the statutory language and procedures.
Know the Executive Assistant Salary
Executive Assistants make an average salary as compared to other fields. If you are a job applicant, predominantly in this economy, you might think that the starting salary offered is an accept it or leave it proposition. Bear in mind. This could differ based on years of experience and where one lives, just like any other job position.
Salary negotiation depends on numerous things:
- Your level of experience and the level of the job you are interviewing for
- the less experience you have and the less exceptional your skill set the less room you have to discuss on salary
- market pay rates
- Your level of education
- Administration experience
- As per the industry standards
- Your salary is directly comparative to how much skill you get to the job(2)
Qualities for an Executive Assistant who is intended to be a brilliant
- Loyalty: An exceptional executive assistant should be committed to the achievement of the enterprise as a complete, and to the executive’s efforts to guide it. If they are honest, they will not hesitate to give their boss a truthful opinion.
- Discretion: A high-level EA will inevitably have access to highly sensitive information, including information about the company itself, its clients or customers, and fellow employees. The assistant’s boss must trust that the EA will never share or misuse this information.
- Judgment: An executive assistant is a doorkeeper for many info moving in the direction of his or her boss. He or she should distinguish which items need quick attention, which can wait and which must be redirected to someone else’s desk.
- Initiative: To maximize both their assistant’s efficiency and their own, accomplished executives want to drop as many problems as possible into the assistant’s lap. Assistants must be prepared to tackle a wide array of challenges and trails, from regular tasks to rare and complex projects they have never encountered before.
- Excellent communication skills: Executive assistants(1) are usually the first individual to meet clients, customers, and merchants. As the administration’s go-to person, the capability to interconnect clearly, briefly and convincingly face-to-face, and as in reports, memos, customer communications, even regular emails, is significant.
Essential Things to Include In an Executive Assistant Resume
- Applicants for this position must showcase their accounting, technical, as well as confidence skills in their resume or cover letter.
- Ethical decision making is also required, so providing an example of this within previous employment is suggested.
- A competent executive assistant can take a very generic instruction and work independently or with a project team to bring the idea to fruition.
- Although most resumes are organized chronologically by job title, consider other ways of structuring your one.
- Include a few of the below skills that many firms usually pursue in executive assistants
- Reliable computer and investigation abilities
- Superiority in verbal and transcribed communication
- Project organization experience
- Capability to work very nicely with each level of administration, clients, employees, staff, and vendors.